We’re Hiring!

Operations and Project Manager

Lloyd EcoDistrict is a visionary non-profit organization that forms partnerships in order to find neighborhood scale solutions to some of our most vexing problems, through the lens of sustainability and resilience. We are in a growth mode and need to find an operations manager who can get and keep us organized so we can continue to do the innovative work we’ve been doing for the past eight years.

We’re seeking the kind of person who is the definition of organized; someone who enjoys cleaning out the garage and then putting together the yearly neighborhood swap meet. We need that certain someone who is a systems thinker and doer. You have the skills to maintain our high level of service, but also want to be out in the community helping us change Portland at the neighborhood level.

We are a small office of Swiss army knives—we all can and must do many different things. The primary focus of this position is to keep our office and our staff, systems and processes running like a well-oiled machine. Additionally, half of your time is spent overseeing projects and programs; such as Lloyd EcoDistrict Action Forum (LEAF), a monthly stakeholder meeting and Lloyd Delivers, our innovative food rescue program. There is room to grow into this position in terms of community based work as it relates to government relations, the houseless community, resilience and emergency preparation, transportation, waste prevention, community outreach and place making, or in the focus area that is your passion.

Reports to Executive Director and Internal Affairs Committee. This position supervises the contract bookkeeper and occasionally interns or volunteers.

DUTIES

Office Operations:

  • Bookkeeping, budget tracking, submitting payroll
  • Establishment and oversight of internal and external work planning and progress toward end of year targets, using project management software such as ClickUp or Trello
  • Expertise with office systems such as Salesforce, Benchmark, Dropbox, Outlook, telecom systems, procurement or ordering processes, filing systems, and cloud-based server systems
  • Equipment inventory, management and training staff on all office equipment and systems that we use
  • Hardware and software systems: Cloud-based File management and CRM and email platform management
  • Assist with projects, programs, and grant seeking
  • Develop and maintain policies and procedures for staff and volunteers
  • Coordinate tax filing with our CPA and ED
  •    Works closely with the internal affairs committee and ED by providing insight and strategy with respect to finance, HR policies, equipment and systems
  • Provide graphic design support for fliers, presentations, project campaigns

Project Management:

  • Manage LED role in projects identified in the Energy Action Plan, and other work as directed
  • Provide staff support to the stakeholder group (LEAF) and ensure the group develops a work plan to execute identified energy efficiency projects
  • Conduct outreach to businesses and other partners to promote and explain waste reduction/ Energy efficiency opportunities
  • Coordinate, promote, and provide regular reports on of all above activities
  • Assist with program development of new initiatives related to org workplan goals

Required Experience:

  • At least five years’ experience in project management, office management; experience in a sustainability related field strongly preferred
  • Familiarity with accounting, book keeping, and budgeting for a small office
  • Ability to work independently and be self-directed and confident in a variety of settings, such as corporate, small business, government, and local community groups
  • Knowledge of human resources
  • Familiarity and experience managing multiple project with multiple deadlines and contributors
  • Experience implementing, training staff on the use of, and managing a CRM and project management software
  • Great sense of humor, strong interpersonal and cultural competence skills
  • A demonstrable commitment to promoting and enhancing diversity
  • Strong organizational and time management skills 
  • Ability to recruit, lead, and direct volunteers
  • Strong written and oral communication skills
  • Graphic design skills and familiarity with graphic design programs such as InDesign, Photoshop, Canva, etc.

Work Environment:

  • Primarily office work environment, requiring sitting, standing, walking, reaching, and some lifting, usually under 20 pounds
  • Local travel required to attend community events, meetings, and other gatherings or events as needed to conduct duties of community outreach
  • Occasional out-of-town travel may be required
  • May require some work during evenings and weekends with flex-time permitted

Education:

4 year college degree in business management, organization development, project management preferred; or demonstrated life experience that hits the mark in terms of the experience we are seeking.

Benefits and Compensation:

  • Lloyd EcoDistrict encourages employees to follow their passions. We will pay for 40 hours a year for you to volunteer at another nonprofit of your choice.
  • Cross training opportunities with other organizations and within Lloyd EcoDistrict
  • Telecommuting up to 30% of the work week
  • 3 weeks paid vacation, 10 regular holidays, medical, dental and flexible schedule.

Salary:  $50,000

Submit a resume and cover letter including your thoughts about what diversity, equity and inclusion means to you to info@ecolloyd.org

DEADLINE: January 31, 2020 or until position is filled

Lloyd EcoDistrict engages all aspects of our community to form partnerships, and develop programs that create a connected, prosperous, and resilient neighborhood. We set goals and implement initiatives where people, planet and profit are considered equally. We do this in a way which create replicable models so that other communities may learn and benefit from our successes. We prioritize projects which address transportation, waste prevention, energy efficiency and water through a lens of social equity and well-being.

EQUAL OPPORTUNITY EMPLOYER